Japan Visa Requirements - Documents, Eligibility & Fees

Indian passport holders who are willing to apply for a Japan visa can find the necessary visa information on this page. In the following, you can find Japan visa requirements which mainly include the visa documents and eligibility criteria. General guidelines to be followed at the time of submission of Japan visa documents are mentioned on the page.

Embassy Address in India

DELHI
Embassy of Japan

50 -G Shantipath Chankya Puri,
New Delhi-110021
Tel : (11) 2687 6564/ 81/ 82/ 83
Fax : (11) 2688 5587

Visa submission Time : 0900 to 1730 hrs ( Monday to Friday)
Visa Collection Time : 0930 to 1200 hrs (Monday to Friday)

MUMBAI
Consulate General of Japan

No. 1, M.L. Dahanukar Marg, Cumballa Hill,
Mumbai-400026
Tel : (22) 23517101
Tax : (22) 2351 7121

Visa submission Time : 0930 to 1300 ( Monday to Friday)
Visa Collection Time : 0930 to 1300 ( Monday to Friday)

KOLKATA
Consulate General of Japan

55,M.N. Sen Lane,Tollygunge
Kolkata-700040
Tel : (33) 24211970
Tax : (33) 24211971

Visa Submission Time : 0930 to 1230 ( Monday to Friday)
Visa Collection Time : 1500 to 1630 ( Monday to Friday)

CHENNAI
Consulate General of Japan

No 12 / 1 Cenetoph Road,
First street,Teynampet,
Chennai -600031
Tel : (44) 24313860 / 24323863
Fax : (44)24323859

Visa submission Time : 0900 to 1130 ( Monday to Friday)
Visa Collection Time : 1200 to 1300 ( Monday to Friday)

Passport

A passport is a document that is required at the time of International travels. It is issued by the government of the country to verify the identity and nationality of the candidate.

The submitted passport must meet the parameters given below

It must be valid for 6 months ahead of the span of stay.
It must have minimun two blank pages for the visa stamp.
It must be original and genuine.
It must not be torn, ripped, split, or damaged in any kind of way.

One cannot cross international boundries without the passport. It is considered a criminal offense otherwise.

Old Passport

An old passport is a passport that has expired or is completely stamped. In the visa processing, it is required to track the travel history of the applicant.

If available, the old passport must also be provided meeting the given criteria

If any of the traveler has old passport, it must be submitted along with latest passport.
It must be original and in a good condition to access the required information.

Without the old passport, you cannot get the visa stamp. Professional visa consultation is recommended.

Photo

The photo is provided to the authority so that you can be identified based on the same.

The photographs must be provided as per the given photo specifications

It must be clicked on an all white background.
It must be of proper size with dimensions of 35×45 mm (length – 45mm, breadth – 35mm).
Two copies to be submitted with general photo guidelines.
It must have a matte finish.
It must cover face 80% of the frame.
It must be a recent photograph.
The expressions on the face must be neutral, there must not be any kind of smiling of frowning in the photograph.
Any kind of glasses must not be worn in the photograph.
The hair must be tied back so that the face is clearly visible.
The ears must be visible clearly.
It must not have any headgear worn apart from religious reasons.
It is to be taken care that your teeth do not show in the photograph.

Recent pictures are mandatory as old pictures can cause the authorities to reject your application.

Air Ticket

An air ticket is a ticket or pass that is possessed by the traveler who is taking a flight for travelling from one location to another.

It is an important document and it should be submitted for the given reason

Air tickets should be confirmed for the two way trip.
It must be confirmed for the complete round trip.

An air ticket shows your course of travel and confirms your return to the native country.

This is a common list of documents. For specific purpose visa choose from following:

Tourist Visa
Business Visa
Study Visa
Work Visa
Sports Visa
Visit Visa

Eligibility for getting Japan Visa:

In order to be eligible to travel to the country on a visa, you will have to meet the following eligibility criteria.

Be a genuine traveller – You must have a valid and good intention behind travelling to the country.
Eligible to bear all expenses – You must possess sufficient funds to support yourself and any dependents throughout the stay.
Reasons to return – You must have strong ties in your home country that will ensure that you will return after your stay.
Be of good character – You must have a clean criminal track record and be of good character. You may have to provide PCC (Police Clearance Certificate) for the same.
Be in good health – You must at least meet the minimum health requirements required by the authorities.

Visa Fees for Japan Visa:

Visa fees are subject to change at the discretion of the Consulate or Embassy of the respective country.
Service Charges will be applicable for all visa services.

*Important Note:

Embassy/Consulate reserves the right to ask for additional documents or personal appearance for an interview in special cases. Submission of the above-mentioned documents does not guarantee that a visa is granted, so It's recommonded to get the professional visa consultation. Submission of incomplete documentation or refusal to appear for a special visa interview may result in the rejection of your visa application . Although the information on this website has been prepared with utmost care. However, regulations and requirements are subject to change.

Passport

A passport is a document that is required at the time of International travels. It is issued by the government of the country to verify the identity and nationality of the candidate.

The submitted passport must meet the parameters given below

It must have minimum two blank pages for the visa stamp.
It must be original and genuine.
It must be valid for 6 months ahead of the span of stay.
It must not be torn, ripped, split, or damaged in any kind of way.

One cannot cross international boundries without the passport. It is considered a criminal offense otherwise.

Old Passport

An old passport is a passport that has expired or is completely stamped. In the visa processing, it is required to track the travel history of the applicant.

If available, the old passport must also be provided meeting the given criteria

If any of the traveler has old passport, it must be submitted along with latest passport.
It must be original and in a good condition to access the required information.

Without the old passport, you cannot get the visa stamp. Professional visa consultation is recommended.

Photo

The photo is provided to the authority so that you can be identified based on the same.

The photographs must be provided as per the given photo specifications

It must be clicked on an all white background.
It must be of proper size with dimensions of 35×45 mm (length – 45mm, breadth – 35mm).
Two copies to be submitted with general photo guidelines.
It must have a matte finish.
It must cover face 80% of the frame.
It must be a recent photograph.
The expressions on the face must be neutral, there must not be any kind of smiling of frowning in the photograph.
Any kind of glasses must not be worn in the photograph.
The hair must be tied back so that the face is clearly visible.
The ears must be visible clearly.
It must not have any headgear worn apart from religious reasons.
It is to be taken care that your teeth do not show in the photograph.

Recent pictures are mandatory as old pictures can cause the authorities to reject your application.

Air Ticket

An air ticket is a ticket or pass that is possessed by the traveler who is taking a flight for travelling from one location to another.

It is an important document and it should be submitted for the given reason

Air tickets should be confirmed for the two way trip.
It must be confirmed for the complete round trip.

An air ticket shows your course of travel and confirms your return to the native country.

Covering Letter From Applicant

Covering Letter consists of traveler’s information, itinerary, detailed travel Information, trip expense details, and your return guarantee to the home country.

The covering letter provided by the visa applicant should be acceptable based on the following guidelines

It must mention other details as well as per the Consular’s request.
It must mention the accommodation details of the applicant.
It must mention the person who will be bearing all the expenses during the trip, if not travelling alone.
It must specify the traveller’s relationship with the fellow travellers if not travelling alone.
It must clearly specify the traveller’s purpose of visit.
It must mention the travel dates as per the invitation letter or the booked flight tickets.
It must mention all the details as per the passport.

Covering letter is the first document that is seen by the consular. If the covering letter is not appropriate, it may cause your visa to get rejected as well. Professional visa consultation is recommended.

Bank Statement

Bank statement is a document that issued from the bank. This is obtained from the savings bank account to show ratify if you will be able to support your stay in the country.

The Bank statement is a mandatory document and it should meet the following criteria

It must be original and obtained from the savings bank account.
It must be original and should have the bank’s stamp and signature on every page.

If the Bank Statement doesn’t show enough funds or shows irrelevant expenditure, it could lead to visa rejection on financial means. Professional visa consultation is recommended.

Income Tax Returns

Income Tax Returns is a document that is the record of the tax that is paid to the government by the concerned tax paying citizen.

The proof of income tax returns must match the provided parameters

The Income tax returns should be specified with an ITR-V for last 3 years.
It must be provided with a legitimate documentary proof of the payment of income tax.

One cannot leave the country if they do not provide appropriate proof of tax payment. Professional visa consultation is recommended.

Itinerary

Itinerary is a travel document that contains the details of travel schedule of the one who is being on the trip.

It is an important document and it should be submitted for the given reason

It must mention the day to day schedule and plans and program while in the country.

The itinerary must have proper and detailed information of the traveller’s routine. Even if a single detail is missed out, it could affect the visa interview. Professional visa consultation is recommended.

Hotel Voucher

A hotel voucher is a ticket provided by the hotel of residence to the customers who are taking accommodation in the hotel.

It should be submitted as per the following

The Hotel Voucher should include all the Schengen countries that are to be visited.
It must be provided to ratify the purpose of visit and as proof of accommodation as well.

If you are staying in a hotel during your time in another country, a hotel voucher must be provided as proof of accommodation.

Business License

This is the license issued by the government permitting the specific organization to perform business activities in the particular region.

It should match with the given requirements

Important in cases where you are required to provide a proof of emplyment when you are self-employed.

Student ID Card

A student id card is a identification proof given to the student of the particular institutions which proves them to be pupil of that institute.

It must follow the required criteria

It must be issued from a known organisation.

A student will not be granted the visa or entry to another country if the student ID is not presented. Professional visa consultation is recommended.

Retirement Letter

A retirement letter is a document that is owned by the retired individuals stating the year of the retirement and other related details.

It should be submitted as per the following

It must be provided as proof of retirement.

If you are a retiree and your financial means are dependent on the same fact, a retirement letter is mandatory. Professional visa consultation is recommended.

Sponsorship Letter

A sponsorship letter is something that is provided by the sponsor to the receiver as a proof that the financial requirements of the visitors are being taken care of.

The Sponsorship letter is a compulsory document which must meet the given requirements

It must mention the dates of arrival and departure.
It must specify the profession of the sponsorer.
It must specify the applicant’s relationship with the sponsorer.
It must mention the details of the applicant as well as the sponsorer as per the passport and the ID copy provided.
It must be addressed to the respective diplomatic mission.

Without the sponsorship letter and an improper proof of your financial means, there are chances that your visa may get rejected. Professional visa consultation is recommended.

Salary Slips

Salary slips are the document issued by the company to the employer A leave sanction letter is provided by the employer that contain the information about the employees finances which include leave details, travel and house rent allowances, etc.

The Salary slip is a crucial document. It must be provided by following the criteria given below

It must mention the company’s name and the applicant’s designation as well.

If your salary slips do not render to your financial stability to support your self-financed trip, your visa acceptance could be in jeopardy. Professional visa consultation is recommended.

Leave Sanction Letter

A leave sanction letter is provided by the employer so that the visa applicant can apply for the visa issuance ensuring that he has no intention to stay back in the country and shall return to the job on notice.

The Leave Sanction letter provided should meet the following requirements

It must be signed by the authority with their designation and the name and stamp of th company.
It must mention the applicant’s name as per the passport along with the designation and their duration of stay.
It must be on the company’s letterhead addressed to “to whomever it may concern.

Without the leave sanction letter, the employee is not allowed to leave the country. For proper letter format, Professional visa consultation is recommended.

Eligibility for getting Japan Tourist Visa:

In order to be eligible to travel to the country on a visa, you will have to meet the following eligibility criteria.

Be a genuine traveller-You must have a valid and good intention behind travelling to the country.
Eligible to bear all expenses –You must possess sufficient funds to support yourself and any dependents throughout the stay.
Reasons to return – You must have strong ties in your home country that will ensure that you will return after your stay.
Be of good character – You must have a clean criminal track record and be of good character. You may have to provide PCC (Police Clearance Certificate) for the same.
Be in good health –You must at least meet the minimum health requirements required by the authorities.
Genuine Purpose
- You must be a genuine travelling enthusiast wanting to explore the country.
- You must already have the necessary travel arrangements made to prove your intention to visit.

Visa Fees for Japan Tourist Visa:

Visa fees are subject to change at the discretion of the Consulate or Embassy of the respective country.
Service Charges will be applicable for all visa services.

*Important Note:

Passport

A passport is a document that is required at the time of International travels. It is issued by the government of the country to verify the identity and nationality of the candidate.

The submitted passport must meet the parameters given below

It must be original and genuine.
It must be valid for 6 months ahead of the span of stay.
It must have minimun two blank pages for the visa stamp.
It must be valid for 6 months from date of arrival
It must not be torn, ripped, split, or damaged in any kind of way.

One cannot cross international boundries without the passport. It is considered a criminal offense otherwise.

Old Passport

An old passport is a passport that has expired or is completely stamped. In the visa processing, it is required to track the travel history of the applicant.

If available, the old passport must also be provided meeting the given criteria

If any of the traveler has old passport, it must be submitted along with latest passport.
It must be original and in a good condition to access the required information.

Without the old passport, you cannot get the visa stamp. Professional visa consultation is recommended.

Photo

The photo is provided to the authority so that you can be identified based on the same.

The photographs must be provided as per the given photo specifications

It must be clicked on an all white background.
It must be of proper size with dimensions of 35×45 mm (length – 45mm, breadth – 35mm).
Two copies to be submitted with general photo guidelines.
It must have a matte finish.
It must cover face 80% of the frame.
It must be a recent photograph.
The expressions on the face must be neutral, there must not be any kind of smiling of frowning in the photograph.
Any kind of glasses must not be worn in the photograph.
The hair must be tied back so that the face is clearly visible.
The ears must be visible clearly.
It must not have any headgear worn apart from religious reasons.
It is to be taken care that your teeth do not show in the photograph.

Recent pictures are mandatory as old pictures can cause the authorities to reject your application.

Air Ticket

An air ticket is a ticket or pass that is possessed by the traveler who is taking a flight for travelling from one location to another.

It is an important document and it should be submitted for the given reason

Air tickets should be confirmed for the two way trip.
It must be confirmed for the complete round trip.

An air ticket shows your course of travel and confirms your return to the native country.

Eligibility for getting Japan Business Visa:

In order to be eligible to travel to the country on a visa, you will have to meet the following eligibility criteria.

Be a genuine traveller-You must have a valid and good intention behind travelling to the country.
Eligible to bear all expenses –You must possess sufficient funds to support yourself and any dependents throughout the stay.
Reasons to return – You must have strong ties in your home country that will ensure that you will return after your stay.
Be of good character – You must have a clean criminal track record and be of good character. You may have to provide PCC (Police Clearance Certificate) for the same.
Be in good health –You must at least meet the minimum health requirements required by the authorities.
Genuine Purpose
- You must possess a valid invitation from a genuine company located in the country with whom you are/will be doing business.

Visa Fees for Japan Business Visa:

Visa fees are subject to change at the discretion of the Consulate or Embassy of the respective country.
Service Charges will be applicable for all visa services.

*Important Note:

Passport

A passport is a document that is required at the time of International travels. It is issued by the government of the country to verify the identity and nationality of the candidate.

The submitted passport must meet the parameters given below

It must be original and genuine.
It must be valid for 6 months ahead of the span of stay.
It must have minimun two blank pages for the visa stamp.
It must be valid for 6 months from date of arrival
It must not be torn, ripped, split, or damaged in any kind of way.

One cannot cross international boundaries without the passport. It is considered a criminal offense otherwise.

Old Passport

An old passport is a passport that has expired or is completely stamped. In the visa processing, it is required to track the travel history of the applicant.

If available, the old passport must also be provided meeting the given criteria

If any of the traveler has old passport, it must be submitted along with latest passport.
It must be original and in a good condition to access the required information.

Without the old passport, you cannot get the visa stamp. Professional visa consultation is recommended.

Photo

The photo is provided to the authority so that you can be identified based on the same.

The photographs must be provided as per the given photo specifications

It must be clicked on an all white background.
It must be of proper size with dimensions of 35×45 mm (length – 45mm, breadth – 35mm).
Two copies to be submitted with general photo guidelines.
It must have a matte finish.
It must cover face 80% of the frame.
It must be a recent photograph.
The expressions on the face must be neutral, there must not be any kind of smiling of frowning in the photograph.
Any kind of glasses must not be worn in the photograph.
The hair must be tied back so that the face is clearly visible.
The ears must be visible clearly.
It must not have any headgear worn apart from religious reasons.
It is to be taken care that your teeth do not show in the photograph.

Recent pictures are mandatory as old pictures can cause the authorities to reject your application.

Air Ticket

An air ticket is a ticket or pass that is possessed by the traveler who is taking a flight for travelling from one location to another.

It is an important document and it should be submitted for the given reason

The air ticket has to be booked for the complete round trip.
airline reservation and proof of other means of travel within Austria
It must be confirmed for the complete round trip.

An air ticket shows your course of travel and confirms your return to the native country.

Eligibility for getting Japan Study Visa:

In order to be eligible to travel to the country on a visa, you will have to meet the following eligibility criteria.

Be a genuine traveller-You must have a valid and good intention behind travelling to the country.
Eligible to bear all expenses –You must possess sufficient funds to support yourself and any dependents throughout the stay.
Reasons to return – You must have strong ties in your home country that will ensure that you will return after your stay.
Be of good character – You must have a clean criminal track record and be of good character. You may have to provide PCC (Police Clearance Certificate) for the same.
Be in good health –You must at least meet the minimum health requirements required by the authorities.
Genuine Purpose
- You must be a genuine travelling enthusiast wanting to explore the country.
- You must already have the necessary travel arrangements made to prove your intention to visit.

Visa Fees for Japan Study Visa:

Visa fees are subject to change at the discretion of the Consulate or Embassy of the respective country.
Service Charges will be applicable for all visa services.

*Important Note:

Passport

A passport is a document that is required at the time of International travels. It is issued by the government of the country to verify the identity and nationality of the candidate.

The submitted passport must meet the parameters given below

It must be original and genuine.
It must be valid for 6 months ahead of the span of stay.
It must have minimun two blank pages for the visa stamp.
It must be valid for 6 months from date of arrival
It must not be torn, ripped, split, or damaged in any kind of way.

One cannot cross international boundries without the passport. It is considered a criminal offense otherwise.

Old Passport

An old passport is a passport that has expired or is completely stamped. In the visa processing, it is required to track the travel history of the applicant.

If available, the old passport must also be provided meeting the given criteria

If any of the traveler has old passport, it must be submitted along with latest passport.
It must be original and in a good condition to access the required information.

Without the old passport, you cannot get the visa stamp. Professional visa consultation is recommended.

Photo

The photo is provided to the authority so that you can be identified based on the same.

The photographs must be provided as per the given photo specifications

It must be clicked on an all white background.
It must be of proper size with dimensions of 35×45 mm (length – 45mm, breadth – 35mm).
Two copies to be submitted with general photo guidelines.
It must have a matte finish.
It must cover face 80% of the frame.
It must be a recent photograph.
The expressions on the face must be neutral, there must not be any kind of smiling of frowning in the photograph.
Any kind of glasses must not be worn in the photograph.
The hair must be tied back so that the face is clearly visible.
The ears must be visible clearly.
It must not have any headgear worn apart from religious reasons.
It is to be taken care that your teeth do not show in the photograph.

Recent pictures are mandatory as old pictures can cause the authorities to reject your application.

Air Ticket

An air ticket is a ticket or pass that is possessed by the traveler who is taking a flight for travelling from one location to another.

It is an important document and it should be submitted for the given reason

Air tickets should be confirmed for the two way trip.
It must be confirmed for the complete round trip.

An air ticket shows your course of travel and confirms your return to the native country.

Certificate Of Eligibility

Document sued by the Ministry of Justice in Japan for people travelling to the country on a work permit stating them as being eligible to work.

It is an important document and it should be submitted for the given reason

When an application for visa is made for the purpose of employment, residency, etc. in Japan, it is necessary for a proxy in Japan to obtain the “Certificate of Eligibility” and for the visa applicant to file a visa application to the Japanese embassy/consulate-general by submitting the original copy of the Certificate of Eligibility. In order to obtain the Certificate of Eligibility, the inviter / guarantor in Japan should make an application with the Regional Immigration Bureau of the Ministry of Justice nearest to the inviter / guarantor place of residence in Japan (an application for Certificate of Eligibility cannot be made at the Ministry of Foreign Affairs).

Mandatory for obtaining Japan work permits.

Covering Letter From Applicant

Covering Letter consists of traveler’s information, itinerary, detailed travel Information, trip expense details, and your return guarantee to the home country.

The covering letter provided by the visa applicant should be acceptable based on the following guidelines

It must mention other details as well as per the Consular’s request.
It must mention the accommodation details of the applicant.
It must mention the person who will be bearing all the expenses during the trip, if not travelling alone.
It must specify the traveller’s relationship with the fellow travellers if not travelling alone.
It must clearly specify the traveller’s purpose of visit.
It must mention the travel dates as per the invitation letter or the booked flight tickets.
It must mention all the details as per the passport.

Experience Letter

An experience letter is document that is issued by the company for the employee stating their experience in a particular organization.

It is an important document and it should be submitted for the given reason

It should specify the employee’s work experience duration and role in the company.
It must mention the traveller’s designation details.
It must be provided on the company’s letterhead.

Curriculum Vitae

Documents stating your course of life such as your academic and professional experience, skills, awards, etc.

It should match with the given requirements

Mandatory documents for applying for a work visa.

Contract Papers

Contract papers are the documents that state the roles and responsibilities of the individual they are being issued to. Other details like the period of work and the validity are also mentioned in the contract papers.

It should be submitted as per the following

It must be original and should specify certain details about the employee and the employer.

Without the contract papers, you will not be allowed to get the visa as the contract papers decided the span of the stay and hence the visa validity. Professional visa consultation is recommended.

Invitation Letter From Company

An Invitation letter from the company is provided at the time when a particular employee is being invited to the company or even at the times when the company is setting up a business conference or inviting companies from different countries for the benefits.

The letter of invitation from the company submitted should match the following criteria

It must be attested by the local notary and Foreign Affairs in Armenia.
It must contain the signature of the authority along with the designation, name of the company and the stamp.
It must mention the contact details, the purpose of travel, sponsorship details and other important documents.
It must be addressed to the respective diplomatic mission.

An invitation letter from a company to which are visiting is essential to provide proof of your purpose of visit.

Eligibility for getting Japan Employment Visa:

In order to be eligible to travel to the country on a visa, you will have to meet the following eligibility criteria.

Be a genuine traveller-You must have a valid and good intention behind travelling to the country.
Eligible to bear all expenses –You must possess sufficient funds to support yourself and any dependents throughout the stay.
Reasons to return – You must have strong ties in your home country that will ensure that you will return after your stay.
Be of good character – You must have a clean criminal track record and be of good character. You may have to provide PCC (Police Clearance Certificate) for the same.
Be in good health –You must at least meet the minimum health requirements required by the authorities.
Genuine Purpose
- You must be a genuine travelling enthusiast wanting to explore the country.
- You must already have the necessary travel arrangements made to prove your intention to visit.

Visa Fees for Japan Employment Visa:

Visa fees are subject to change at the discretion of the Consulate or Embassy of the respective country.
Service Charges will be applicable for all visa services.

*Important Note:

Passport

A passport is a document that is required at the time of International travels. It is issued by the government of the country to verify the identity and nationality of the candidate.

The submitted passport must meet the parameters given below

It must be original and genuine.
It must be valid for 6 months ahead of the span of stay.
It must have minimun two blank pages for the visa stamp.
It must be valid for 6 months from date of arrival
It must not be torn, ripped, split, or damaged in any kind of way.

One cannot cross international boundries without the passport. It is considered a criminal offense otherwise.

Old Passport

An old passport is a passport that has expired or is completely stamped. In the visa processing, it is required to track the travel history of the applicant.

If available, the old passport must also be provided meeting the given criteria

If any of the traveler has old passport, it must be submitted along with latest passport.
It must be original and in a good condition to access the required information.

Without the old passport, you cannot get the visa stamp. Professional visa consultation is recommended.

Photo

The photo is provided to the authority so that you can be identified based on the same.

The photographs must be provided as per the given photo specifications

It must be clicked on an all white background.
It must be of proper size with dimensions of 35×45 mm (length – 45mm, breadth – 35mm).
Two copies to be submitted with general photo guidelines.
It must have a matte finish.
It must cover face 80% of the frame.
It must be a recent photograph.
The expressions on the face must be neutral, there must not be any kind of smiling of frowning in the photograph.
Any kind of glasses must not be worn in the photograph.
The hair must be tied back so that the face is clearly visible.
The ears must be visible clearly.
It must not have any headgear worn apart from religious reasons.
It is to be taken care that your teeth do not show in the photograph.

Recent pictures are mandatory as old pictures can cause the authorities to reject your application.

Air Ticket

An air ticket is a ticket or pass that is possessed by the traveler who is taking a flight for travelling from one location to another.

It is an important document and it should be submitted for the given reason

Air tickets should be confirmed for the two way trip.
It must be confirmed for the complete round trip.

An air ticket shows your course of travel and confirms your return to the native country.

Travel Insurance

A travel insurance is a document that shows the amount of money that has been kept in case of any major injury or accident.

The Travel Insurance issued has to meet the following criteria

It must be circulated from the authorized insurance company only.
Cover as per the stay in the Schengen countries area .
It is better if the insurance is valid for at least 3 to 10 ahead of the date of arrival to India.
It must cover the whole trip right from leaving India to returning to India.
It must mention the applicant’s details as per the passport.

You are not allowed to travel abroad without a travel insurance. Professional visa consultation is recommended.

Covering Letter From Company

A covering letter from the company is provided in the name of the employee if they are travelling to another country on behalf of the company for business.

The covering letter provided by the company should be acceptable based on the following conditions

Non-Official Spanish translation is allowed
It must also mention the details of the traveller’s stay in the country.
It must contain the traveller’s as well as the company’s information and should be issued on the company’s letterhead along with official seal and signature.

Bank Statement

Bank statement is a document that issued from the bank. This is obtained from the savings bank account to show ratify if you will be able to support your stay in the country.

The Bank statement is a mandatory document and it should meet the following criteria

It must be evident of healthy balance amount in the account.
It must be provided with authentic seal and signature from the bank.
It must be original and obtained from the savings bank account.
It must be printed on an A4-size paper.
It must be original and should have the bank’s stamp and signature on every page.

If the Bank Statement doesn’t show enough funds or shows irrelevant expenditure, it could lead to visa rejection on financial means. Professional visa consultation is recommended.

Income Tax Returns

Income Tax Returns is a document that is the record of the tax that is paid to the government by the concerned tax paying citizen.

The proof of income tax returns must match the provided parameters

It must be provided with a notary attested copy for the last three years.
It must be provided with a legitimate documentary proof of the payment of income tax.

One cannot leave the country if they do not provide appropriate proof of tax payment. Professional visa consultation is recommended.

Invitation Letter from Family/Friend

An invitation letter from the family/friend is a document that allows you travel to another country on an invitation from your acquaintances.

The letter of invitation submitted should match the following criteria

It must be verified by the Ministry of External Affairs in Afghanistan.
It must be addressed to the respective diplomatic mission.
It must also mention the applicant details as per the passport, the purpose of travel, duration of stay, travel dates, and the relation with the invitee.
It must mention the invitee’s details such as the contact details, profession details, visa status and citizenship proof.
It must specify who is going to bear the expenses of the trip.

An invitation letter from a family/friend whom you are visiting is essential to ratify the genuiness of your purpose of visit or even provide proof of accomodation.

Visa/Resident Permit Copy Of Invitee

A resident permit is a document provided by the embassy of the respective government to the foreigners who are willing to stay in the country as residents.

It should be submitted as per the following

It must be submitted at the time when the invitee is staying abroad on a resident permit.

In case the visa permit copy of the invitee is not submitted, the applicant may not be allowed to visit the country, providing the purpose of visiting acquaintances.

Passport Copy for Invitee

Passport is a mandatory document that is required at the time of international travels. The submitted passport must meet the parameters given below

It must be provided as invitee’s proof of identification and for the required personal information.
It must be a copy of the first and the last page.

Failing to provide invitee’s passport copy when requested may get the visa delayed or rejected on the basis of the absence of proof of purpose of travel/accommodation.

Certificate Of Residence

A certificate of residence is a document that proves that one is a resident of the given city or country.

A certificate of residence needs to match the given parameters

It must be provided as an original Juminhyo Certificate if the invitee is a resident of Japan.
It is to be submitted by an invitee at the time when the traveller is going to stay with the host.

Certificate of residence is provided as a proof of residency. Without it, your visa may get rejected on the basis of lack of documents. Professional visa consultation is recommended.

Business License

This is the license issued by the government permitting the specific organization to perform business activities in the particular region.

It should match with the given requirements

Important in cases where you are required to provide a proof of emplyment when you are self-employed.

Student ID Card

A student id card is a identification proof given to the student of the particular institutions which proves them to be pupil of that institute.

It must follow the required criteria

It must be issued from a known organisation.

A student will not be granted the visa or entry to another country if the student ID is not presented. Professional visa consultation is recommended.

Retirement Letter

A retirement letter is a document that is owned by the retired individuals stating the year of the retirement and other related details.

It should be submitted as per the following

It must be provided as proof of retirement.

If you are a retiree and your financial means are dependent on the same fact, a retirement letter is mandatory. Professional visa consultation is recommended.

Sponsorship Letter

A sponsorship letter is something that is provided by the sponsor to the receiver as a proof that the financial requirements of the visitors are being taken care of.

The Sponsorship letter is a compulsory document which must meet the given requirements

It must mention the dates of arrival and departure.
It must specify the profession of the sponsorer.
It must specify the applicant’s relationship with the sponsorer.
It must mention the details of the applicant as well as the sponsorer as per the passport and the ID copy provided.
It must be addressed to the respective diplomatic mission.

Without the sponsorship letter and an improper proof of your financial means, there are chances that your visa may get rejected. Professional visa consultation is recommended.

Salary Slips

The Salary slip is a crucial document. It must be provided by following the criteria given below

It must mention the company’s name and the applicant’s designation as well.

If your salary slips do not render to your financial stability to support your self-financed trip, your visa acceptance could be in jeopardy. Professional visa consultation is recommended.

Guarantee Letter

A guarantee letter is a document issued by the bank on behalf of the customer who is about to make a purchase of goods from the supplier.

It is an important document and it should be submitted for the given reason

It must be original and signed by the sponsorer or invitee.
It is a letter from the bank that is mandated at the time when a big purchase or sell is being made.

If your salary slips do not render to your financial stability to support your self-financed trip, your visa acceptance could be in jeopardy. Professional visa consultation is recommended.

Leave Sanction Letter

The Leave Sanction letter provided should meet the following requirements

It must be signed by the authority with their designation and the name and stamp of th company.
It must mention the applicant’s name as per the passport along with the designation and their duration of stay.
It must be on the company’s letterhead addressed to “to whomever it may concern.

Without the leave sanction letter, the employee is not allowed to leave the country. For proper letter format, Professional visa consultation is recommended.

Eligibility for getting Japan VFR Visa:

In order to be eligible to travel to the country on a visa, you will have to meet the following eligibility criteria.

Be a genuine traveller-You must have a valid and good intention behind travelling to the country.
Eligible to bear all expenses –You must possess sufficient funds to support yourself and any dependents throughout the stay.
Reasons to return – You must have strong ties in your home country that will ensure that you will return after your stay.
Be of good character – You must have a clean criminal track record and be of good character. You may have to provide PCC (Police Clearance Certificate) for the same.
Be in good health –You must at least meet the minimum health requirements required by the authorities.

Visa Fees for Japan VFR Visa:

Visa fees are subject to change at the discretion of the Consulate or Embassy of the respective country.
Service Charges will be applicable for all visa services.